Board Meeting Agenda

Date:

May 11, 2019

Time:

7:00 PM

Attendees:

Attendees: William Teeple, Keray Henke, Sheyleen Pfeiffer, Luther Haave, Riad Assaf, James Ludwig (attended via telephone conference for first hour and in person for second hour).

Absent:

Greg Olsen, Ralph Bullis

Meeting Minutes

  1. Call to Order - Keray @ 7:10pm
  2. Approval of Minutes of April 23, 2019 – Approved by William, seconded by Riad
  3. Election of Executive
  • President: Leon Pfeiffer
  • Vice President: William Teeple
  • Treasurer: Ralph Bullis
  • Secretary: Riad Assaf
  • Board Members: Luther Haave, Greg Olsen, James Ludwig
    - Approved by William, seconded by Sheyleen
  1. Business arising from previous meeting(s)
  • Outstanding dues: outstanding homeowner fees $1,333 not paid: Administrator diligently working to collect these fees
  • Fence staining update - owner at 924 Heacock to be reminded to maintain fence
  • Grounds maintenance update
  • Resident with recreational vehicle, utility trailer and boat parking violations
    - Approved by William, seconded by Sheyleen
  1. Financial Report
  • Financial Update: financial report reviewed.
    Motion to approve: by William, seconded by Riad
  • Change bank signing authorities:
  • Original signing authority – Ralph Bullis, Sheyleen Pfeiffer, Amanda Kadavil
  • New signing authority – Ralph Bullis, Sheyleen Pfeiffer, Riad Assaf
    - Approved by William, seconded by Sheyleen
  1. New Business
  • Registration of Bylaw Amendments: to proceed with this as soon as possible. William to process. Approved by William, seconded by Sheyleen
  • Communication Strategy and website upgrade:
    - Riad suggested we send out timely emails to update community on developments and other items such as: city street cleaning, fence maintenance, and other important community updates.
    - Riad suggested we provide a welcome package to new home owners which can also serve as a friendly reminder about bylaws especially since most new homeowners tend to have renovation plans in mind. Get realtor to assist with real estate data.
    - Discussed architectural guidelines and impact of new technology – if homeowners have any questions about interpretation with respect to bylaws, they are to contact the Board for consultation.
    - Would be a good idea to have the option to pay for HOA fees online via the website. Will review with website developer.
  • Board Policy on common property maintenance and on individual property maintenance
  1. Next meeting: July 22, 2019 @ 7pm
    Adjournment - @ 8:40pm Approved by William, seconded by Riad.

Riad Assaf
Secretary