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Date:
April 14, 2023
Time:
7:00 PM
Attendees:
Leon Pfeiffer, Nancy Muzyka, Bill Teeple, Cathy Fuhr, Gary Biasini, Sheyleen Pfeiffer, Doug Lewis
Absent:
N/A
1. Call to Order at 7:07 PM
2. Approval of Agenda and Meeting Minutes from March 13, 2023
Motion by Nancy, seconded by Sheyleen and carried unanimously and Minutes accepted a motion by Nancy and seconded by Cathy and carried unanimously
3. Website Update
Continuing to forward requests to homeowners who have not joined the website. Currently cannot do a drop-down but reviewing alternate approaches.
Updated Minutes to be added to the Website
4.Treasurer’s Report
A. Revenues
a. ERHA Annual Dues $65,975.00
b. Penalties and Interest $ 116.00
c. Legal Fees Reimbursed $ 343.00
$66,434.00
B. Expenses
a. Ground Maintenance $ 2,048.00
b. Repair and Maintenance (fence) $ 230.00
c. Administration $ 1,500.00
d. Other $ 41.00
$ 5,396.00
C. GIC
a. Total at Maturity $274,661.44
b. Maturity Dates
May 16, 2023
June 15, 2023
October 30, 2023
November 25, 2024
December 9, 2024
January 12, 2024
D. Reserve Study
Replacement cost of fence may result in the Reserve Fund being underfunded but we do not have the necessary revenue to increase the Reserve Fund. This then leaves the choice to increase revenues or do a cash call to homeowners. Discussion about focusing on maintenance of the fence to avoid the cost of replacement (maintenance that has been done is a significant factor when considering the Reserve Fund - the question is whether our maintenance has been aggressive enough - likely it will be necessary to increase the maintenance expenditures).
At this point, the Association will aggressively maintain the fence which effectively replaces the fence over a number of years.
At the next AGM, the Association’s financial reality will be discussed.
5. Administrator’s Report
A. Annual Fees outstanding
a. S (652) $250.00
b. M (914)* $250.00
c. P (941) $453.00
d. K (1210)* $250.00
e. W (1430) $250.00
f. F (1524) $250.00
*M (914) Gary B. to check with the homeowners - at this point we will not take any steps with respect to this homeowner.
*K (1210) Leon to check with the homeowners.
6. Fencing Update/Fence Committee
No current updates - Leon and Bill will report back at the next meeting and then a decision can be made about obtaining quotes.
7. New Business
A. Big Bin Day
B. Neighbourhood Watch
C. Clock Tower Repairs
-$900.00 for silicon and posts
-$2,500.00 for flashing and silicon and posts
Motion by Cathy and seconded by Bill to do the flashing and silicon for $2,500.00 (carried unanimously)
D. AGM
E. Christmas Lights - Riverbend Road entrance
F. New Building at 528
8. Next Meeting
Monday May 15, 2023 to be held at Bill’s residence (110 Eagle Ridge Place)
9. Adjourn Meeting
Motion by Nancy, second by Bill and carried.
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